Frequently Asked Question

How to Add a School Calendar to Outlook
Last Updated a year ago

The district has many shared calendars that are accessible by all staff. Each school site has a unique shared calendar--these will be used to receive information on upcoming functions and events for that school.

Everyone also has the ability to create entries in these shared calendars, so they should be used when you need to add something to the school schedule, place a reminder for everyone else to see on a particular day, or make a reservation in a computer lab.

The following instructions will show you how to add one of these calendars to Outlook. In the given example, the calendar for the AMS Computer Lab is enabled, which teachers can use to schedule time in the computer lab in AMS room 203.

Please note that any of the listed calendars can be added by following these same steps, just select the appropriate calendar name instead of AMS Computer Lab.

Step 01) In the bottom-left corner of Outlook, click the [Folder List] graphic.

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Newer versions Outlook are laid out somewhat differently--you will need to click the ellipsis (the three dots) and then click [Folders].

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Step 02) Look for the [Public Folders] section and click the little white triangle to show its contents.

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Step 03) Right-click the public folder you would like to use and then select the [Add to Favorites…] option.

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Step 04) The screen below will appear; simply click [Add].

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Step 05) After the calendar has been added, click the [Calendar] button in the bottom-left corner.

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Step 06) Look for the [Other Calendars] section and click its little white triangle.

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Step 07) Mark the checkbox when you would like to display a particular calendar.

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You can repeat these steps for each shared calendar you would like to add to Outlook.


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